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Electronic invoicing by email

How to get started with electronic invoicing

Improved efficiency thanks to digitalisation

As part of its Group-wide sustainability strategy, the REWE GROUP continuously aims to improve processes and conserve environmental resources. For this reason, we regularly rely on electronic processes that simplify life, both for our suppliers and for our employees as well.

There are many advantages to electronic invoicing:

  • Savings in printing and postage costs

  • Shorter delivery times

  • Efficient invoice processing

  • Conservation of resources by not using paper

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A brief love story about digitalisation

Why the right technology can’t hurt on the path to happiness…

There’s nothing preventing efficient invoice processing if

  • the statutory requirements (Section 14 VAT Act),

  • the technical requirements,

  • and the requirements related to the transmission channel are observed.

The electronic invoicing process via email has a number of advantages: It reduces costs, saves time and resources, prevents system gaps and results in fewer errors thanks to automation. In addition, we would like to conduct other communication with you electronically in the future as well.

  • The onboarding process

    We’ll guide you through the onboarding process to get you started with electronic invoicing:

    1) Download the onboarding documents

    2) Submit the necessary forms

    3) Now you’re ready for the seamless processing of electronic invoicing

     

Requirements for submitting your invoices:

Download the instructions

  • Emails are only sent from the agreed email addresses

  • Submit initial notification of sender and contact email addresses and any changes as an Excel file

  • Only one process per email: one invoice (+ attachments) or one credit (+ attachments)

  • Only a single invoice or credit per PDF file (you are welcome to use ZUGFeRD format, too)

  • Include each attachment as a separate PDF file or Excel table

  • The total maximum size of your email cannot exceed 30 MB

  • Please use the correct email address for the invoice recipient as specified in the separate customer list (Excel table)

  • Please indicate the 10-digit cost centre, the invoice recipient GLN/goods recipient GLN for the customer

  • Frequently asked questions

    Have questions about invoicing by email, changing the invoice address, the customer list or other topics? We have put together some frequently asked questions.

Your contact

Have other questions that haven’t been answered here, or would you like to get in touch? Send an email to: [email protected].